Expenses

Track additional costs beyond product COGS for a complete profit picture.

What Are Expenses?

Expenses in CostSync include costs that aren't directly tied to specific products:

• Shipping costs - Outbound shipping to customers
• Packaging - Boxes, tape, filler materials
• Transaction fees - Payment processing fees
• Returns handling - Costs of processing returns
• Marketing allocation - Per-order marketing costs

Adding Expenses

Order-Level Expenses

Add expenses to specific orders:

1. Go to Orders
2. Click on an order
3. Click Add Expense
4. Enter expense details:
   • Type
   • Amount
   • Description
5. Click Save

Default Expenses

Set default expenses that apply to all orders:

1. Go to Settings > Expenses
2. Configure default values:
   • Fixed amount per order
   • Percentage of order value
3. Click Save

Expense Types

Expense Calculation

Expenses affect your net profit calculation:

Net Profit = Revenue - COGS - Expenses

Transaction Fee Example

If your payment processor charges 2.9% + $0.30:

• Order total: $100
• Transaction fee: ($100 × 0.029) + $0.30 = $3.20
• This $3.20 is deducted from profit

Expense Reports

View expense breakdowns:

1. Go to Reports
2. Select Expense Analysis
3. See:
   • Total expenses by type
   • Expenses as percentage of revenue
   • Trends over time

Best Practices

1. Be consistent - Apply expenses uniformly across orders
2. Update regularly - Review expense rates quarterly
3. Include all costs - Don't forget hidden costs like returns
4. Use percentages wisely - Some costs scale with order value, others don't